Face to Face Communication
Posted by Samit - 03/03/10 at 04:03 am
Meeting
This article follows the Internal and External Communication Article.
FACE to Face EXTERNAL COMMUNICATION.
Broadly this can be broken into the following parts:
1. To circulate a meeting request with agenda.
The agenda should be precise and should be brief. It should list the main topics required to be discussed during the meeting.
2. Calling to reconfirm meeting about a day ahead of time.
This should also be used to remind attendees what they needs to bring ( may be information or to ask them to get anointed with a topic. You can also use this incident to remind them the time and location of the meeting.)
3. Prepare a presentation if needed
This should be well designed to cover the topics mentioned in the agenda. You can also have notes or a document to outline the requirements or your thoughts on the topics covered in the agenda.
4.Introduce yourself first before beginning the meeting.
Start meeting with courtesies and regional hospitalities. Different countries and regions have different social courtesies and behavioral patterns. Try and follow them when you are in different geographies. Carry business cards.
5. Follow up.
This can be done with a minutes of the meeting / or a note/email thanking others for attending the meeting. The minutes should have a subject , date, attendees, location, bulleted discussion points and the action items with owners.
For Internal Communications, it is better to book meeting rooms/facilities and ensure the room has a functioning projector/ boards etc. Also make sure the calender is free for the facility so that no other meetings may hamper your event.
Handouts and refreshments may be planned ahead.
This is the second part of a four part article on the basics of corporate communication.
The Other articles can be found through the links below:
Telephonic Conversation
http://myblogpartner.com/personal-development/2010/telephonic-conversation/
Email Communication
http://myblogpartner.com/personal-development/2010/email-communication/
Face to Face Communication
http://myblogpartner.com/personal-development/2010/face-to-face-communication/
Internal and External Communication
http://myblogpartner.com/personal-development/2009/internal-and-external-communication/
